Terms and conditions

Terms and conditions for hiring Rochdale Town Hall

The Council – means Rochdale Borough Council. Number One Riverside, Smith Street, Rochdale OL16 1XU
The Hirer – means the person or organisation as set out on the room hire booking form.
The Premises – means Rochdale Town Hall as set out in the room hire booking form.


The Hirer may submit a room hire booking form electronically or on paper.

Use of premises

The Hirer shall not use the Premises for any purpose other than that described on the room hire booking form and shall not sub-hire or use the Premises or allow the Premises to be used for any unlawful purpose or in any unlawful way, nor do anything or bring onto the Premises anything which may endanger the same or render invalid any insurance policies in respect thereof nor allow the consumption of alcohol on the Premises without prior written permission of the Council. 

The Hirer will have 15 minutes prior and after their allotted booking to set up and pack down. Any hirer that runs over the 15 minutes allocated time slot is liable to incur a charge.

Opening hours

  • Monday to Thursday: 9am – 10pm
  • Friday: 9am – 5pm
  • Saturday and Sunday: please telephone.
  • Access before 9am and after 5pm: by rear door only.


The Hirer shall be responsible for obtaining any licences and completing any returns that may be required by the Performing Rights Society, Phonographic Performance Limited, The Copyright Licensing Agency Limited and all other similar bodies in connection with the hiring and the Hirer shall indemnify the Council against the consequences of the Hirer’s failure to do so.

Gaming, betting and lotteries

The Hirer shall ensure that nothing is done on or in relation to the Premises in contravention of the law relating to gaming, betting and lotteries.

Public safety compliance

The Hirer shall comply with all conditions and regulations made in respect of the Premises by the fire authority or local authority.

Electrical appliance safety

The Hirer shall ensure that any electrical appliances brought by him to the Premises and used there shall be safe and in good working order, used in a safe manner and have been tested in accordance with current safety testing requirements.


The Hirer must not make any alterations to the premises or any part of Rochdale Town Hall without the Council’s prior written consent.

Food and drink

The Hirer shall if preparing, serving or selling food observe all relevant food and hygiene legislation and regulations.

If the Hirer wishes to use caterers on the Premises during the event the Hirer must ensure that the caterers comply with all health and hygiene legislations and regulations. A copy of the caterer hygiene rating must be presented to Rochdale Town Hall prior to booking.


The Hirer shall ensure that no animals (including birds) except guide dogs are brought onto the Premises other than that with the prior written consent of the Council.

General regulations

The Hirer shall ensure that the following conditions are adhered to in full:

  • Preparation may be applied to the floors.
  • Nothing to be attached to any wall throughout the building.
  • No interference with any equipment, books or any other materials.
  • No interference with the heating system.


The Hirer must not do or allow anyone attending their hiring to do anything on the Premises which is or may become a nuisance to the Council or other hirers or to the occupiers of adjoining or neighbouring premises. The Hirer shall be responsible for requiring any person causing such a nuisance to leave the Premises. It is the Hirer’s responsibility to ensure that the minimum noise is made on arrival and departure.


The Hirer shall ensure that when hiring involves activities aimed predominantly at children, and/or the activity is positively supported by the school for the attendance of children, they have appropriate child protection policies and procedures in place.

When the Hirer wishes to use the Premises for a purpose that involves a regulated activity as described by the Safeguarding of Vulnerable Groups Act 2006 the Council will require the Hirer to provide evidence that the necessary Disclosure and Barring Service (DBS) or any other appropriate checks have been carried out on all persons. The Council reserves the right to review child protection policies and procedures and to impose any additional requirement they consider appropriate in connection with the hiring. If for any reason the Council are not satisfied then they reserve the right to cancel any hiring and there shall be no liability to the Hirer other than to refund any of the Total Amount Due (including any deposit paid).

Sale of goods

The Hirer must not use the Premises for any auction sale, trade, business or manufacture without the written agreement of the Council for any illegal or immoral act or purpose and the Council reserves the right to cancel with immediate effect any hiring where such use is taking or is intended to take place without refund of the Total Amount Due Paid (including any deposit paid).

Unfit for use

The Council may cancel any hiring if the premises are rendered unfit or become unavailable due to unforeseen circumstances or are required for Council meetings or are required for use as a Polling Station for a Parliamentary or Local Government election or by-election and there shall be no liability to the Hirer other than to refund any of the Total Amount Due (including any deposit paid) for the cancelled hiring.

Refusal of booking

The Council may cancel any hiring if in his opinion the hiring organisation for which the Premises are hired has racist policies, regardless of the stated reason for hiring the building. In such event the Council shall incur no liability to the Hirer whatsoever, other than the return of any of the Total Amount Due that has been paid by the Hirer in respect of such cancelled hiring.

End of hire

The Hirer shall ensure that the Premises are vacated at the time specified on the room hire booking form under ‘Finish time of event’ and no later than 10pm. In the event that the Hirer and his party have not vacated the Premises by the time stated the Council shall at its discretion make an additional charge.

The Hirer shall be responsible for leaving the Premises and surrounding area in a clean and tidy condition and any contents temporarily removed from their usual positions properly replaces, if this condition has not complied with the Council shall at its discretion make an additional charge.

Payment and total amount due

Billing for room hire and refreshments will occur at the end of the month of hire. All payments to be made at Causeway House by cash or card.


During the period of hiring, the Hirer shall be responsible for all damages, losses, claims and costs arising out of their use of the Premises and shall indemnify the Council from and against any expense liability loss or claim or proceedings including claims for personal injury to or the death of any person whatsoever arising out of the course of or caused as a result of the hiring except where due to the negligence of the Council or their respective servants or agents.


To avoid a cancellation charge the Hirer must give the Council at least 14 days notice of its wish to cancel a booking.

If the Hirer cancels the booking without giving 14 days’ prior notice to the Council, the Council may as its sole discretion, invoice the Hirer for the full room hire charge.

Health and safety

There is a current Town Hall risk assessment available on request.

The Hirer acknowledges that he/she is familiar with the following:

  • Fire alarm points
  • Fire evacuation procedures, routes and assembly point
  • Location of telephone(s)
  • Location of first aid kit(s)
  • Location of the accident reporting log

In accordance with the Premises; fire evacuation plan the Hirer is required to:

  • Familiarise all participants with the position of a telephone, fire alarm points, fire evacuation routes, and fire assembly point.
  • Ensure that all necessary arrangements have been made to evacuate all participants including wheelchair-bound participants from the building or to the fire refuge point.
  • Comply with the internal reporting procedures of the Premises which the Council will inform the Hirer of on the date of hire.

Data protection

Personal data supplied on the room hire booking form will be held on a computer and will be used in accordance with the Data Protection Act 1998 for statistical analysis, management, planning and the provision of services by the Council and its partners. Hirer’s data will not be used for any marketing purposes.

General terms

If any provision of this Agreement is held invalid or unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement shall remain in force and effect, and such invalid or unenforceable provisions or portion thereof shall be deemed omitted.

No term of this agreement shall be enforceable under the Contracts (Rights of Third Parties) Act 1999 by a person who is not a party to this agreement, but this does not affect any right or remedy of a third party which exists or is available apart from under that Act.

This Agreement will be governed by and interpreted in accordance with the laws of England and the English courts shall have exclusive jurisdiction with respect to any dispute arising under this agreement.

Terms and conditions for using this website

Our website is maintained for your personal use and viewing. Access and use by you of this site constitute acceptance by you of these terms and conditions that take effect from the date of first use.

You should check these terms and conditions regularly. We may update them at any time without notice. If you continue to use this service after the terms and conditions have changed, you are deemed to have agreed to the changes.


Material featured on this site is subject to Crown copyright protection unless otherwise indicated.

The Crown copyright protected material, other than the Royal Arms and departmental or agency logos, may be reproduced free of charge in any format or medium, provided it's reproduced accurately and not used in a misleading context or for a political purpose. Where any of the Crown copyright items on this site are being republished or copied to others, the source of the material must be identified and the copyright status acknowledged.

The permission to reproduce Crown protected material does not extend to any material on this site that is identified as being the copyright of a third party. Authorisation to reproduce such material must be obtained from the copyright holders concerned.

© Crown copyright 2023

Using our logo

The Rochdale Borough Council logo is subject to copyright law and you must seek our permission before using it in any links to this site.

Using this website responsibly

There are risks in using a shared computer, for example, in a library, to access this service.

It’s your responsibility to be aware of these risks and to avoid using any computer which may leave your personal information accessible to others. You’re responsible if you choose to leave a computer unprotected while using this service.

You must take your own precautions to ensure that the way you access this service does not expose you to the risk of:

  • Viruses
  • Malicious computer code
  • Other forms of interference which may damage your computer system

You must not misuse this service by knowingly introducing viruses, trojans, worms, logic bombs or other material which is malicious or technologically harmful. You must not attempt to gain unauthorised access to this service, the system on which it is stored, or any server, computer or database connected to it. You must not attack this site using a denial-of-service attack or a distributed denial-of-service attack.

Virus protection

It's always wise for you to run an anti-virus program on all material downloaded from the internet.

We cannot accept any responsibility for any loss, disruption or damage to your data or your computer which may occur while you use material from this website.

Events listed on the website

Although we do everything in our power to ensure the information on the website is up to date, we cannot take responsibility for inaccurate information, or for any loss, damage or injury caused as a result of this information being provided to you.

Some of the events listed may not be organised by the council and you cannot hold us responsible for the accuracy of listings or of any information contained within them, or anything that might happen to you as a result of acting on the information.

Please make sure you check the accuracy of the information with the provider before travelling.

If you have any concerns about any organisation that appears on the site, please contact us.


Images are occasionally used on this site for journalistic or artistic purposes.

Whenever possible, Rochdale Borough Council obtains, either directly or through third parties, the express permission for images of people to be used on the site. However, this is not always possible for group photographs.

If you object to us using your image on this site, please contact us and we'll remove it.

External links

We are not responsible for the content or reliability of the linked websites.

Listing should not be taken as an endorsement of any kind. We cannot guarantee that these links will work all of the time and we have no control over the availability of linked pages.

We are not responsible for the content of external sites because:

  • We do not produce, maintain or update them
  • We cannot change them
  • They can be changed without our knowledge or agreement

We do not enter into reciprocal link agreements. 

Linking to this site

You do not need permission to link to us. However, we would like to hear from you if you do.

Links made to the Rochdale Borough Council website should not infer any endorsement or partnership by us of your site, its services or its products.


​As a data controller, we're committed to making sure we're transparent about how we use your personal information and we have the right controls in place to make sure it's used responsibly and kept safe from inappropriate access, theft or misuse.

Entering personally sensitive information

This online service may contain several free-text fields in which you will need to enter information that is personally sensitive.

If you enter information about any of the following, you give us your consent to process this information for the purpose of dealing with your application.

  • Religious beliefs
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  • Racial or ethnic origins
  • Political opinions
  • Religious or philosophical beliefs
  • Trade union membership
  • Genetic data or biometric data
  • Health data

For more information about how we collect and store your personal data, view our privacy notices.


This website and material relating to government information, products and services or to third-party information, products and services, is provided 'as is', without any representation or endorsement made and without warranty of any kind whether express or implied, including but not limited to the implied warranties of satisfactory quality, fitness for a particular purpose, non-infringement, compatibility, security and accuracy.

We use reasonable effort to include and update information on this website, we do not, however, make any representation as to its accuracy or completeness. The council is not liable for any loss, injury or damages arising from the use of this site or from reliance placed on any material published on it.

We do not warrant that the functions contained in the material contained in this site will be uninterrupted or error-free, that defects will be corrected, or that this site or the service that makes it available are free of viruses or represent the full functionality, accuracy, reliability of the materials.

We’re not liable for any loss, injury or damage that may come from using this service.

This includes but is not limited to the following:

  • Any direct, indirect or consequential losses
  • Any loss or damage caused by civil wrongs (‘tort’, including negligence), breach of contract or otherwise
    the use of this service, rochdale.gov.uk and any websites that are linked to or from it
  • The inability to use this service, rochdale.gov.uk and any websites that are linked to or from it
  • In no event will we be liable for any loss, injury or damage including, without limitation, indirect or consequential loss or damage, or any loss or damages whatsoever arising from use or loss of use of, data or profits arising out of or in connection with the use of this website.

This applies if the loss or damage was foreseeable, arose in the normal course of things or you advised us that it might happen.

This includes but is not limited to the loss of your:

  • Income or revenue
  • Salary, benefits or other payments
  • Business
  • Profits or contracts
  • Opportunity
  • Anticipated savings
  • Data
  • Goodwill or reputation
  • Tangible property
  • Intangible property, including loss, corruption or damage to data or any computer system
  • Wasted management or office time

The service of documents by email in legal proceedings is not accepted.

These terms and conditions shall be governed by and construed in accordance with the laws of England and Wales. Any dispute arising under these terms and conditions shall be subject to the exclusive jurisdiction of the courts of England and Wales. 

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